A Room On-Campus: The First Year and Beyond
First Year On-Campus:
for the exciting world of on-campus living! Congratulations on participating
in an experience that can change your life. Obtaining a space in the halls
need not be an overwhelming process. With a little help, you can get through
this process easily.
the Process: PayingThe Housing Deposit:
Obtaining housing in many instances starts with the payment of a housing
deposit. Typically, if you do not pay the deposit, the residence life/housing
office will not process your application. What the deposit does is confirm
that you are committed to the decision to live on-campus. After you
have paid the deposit, you should receive housing request documents
from the residence life/housing staff.
and Submitting the Housing Request Document, also known as the Application/Agreement/License/Contract,
Although the name of this housing request document changes from institution
to institution, it is basically what you fill out to request a space
on-campus. This document is typically sent to you from the residence
document usually has a place for you to request a roommate. Some
schools will ask you a series of questions about yourself, that they
will use to attempt to match you with a compatible roommate. Other
schools may just assign roommates randomly. If you know someone specifically
that you would like to live with, make this request on your housing
request document. You may also be asked to rank your housing building
preferences for next year.
schools process room requests on a first come first served basis,
in regards to building preference. Submit this information as early
as you can.
the Housing Assignment:
It may not always be easy to cancel a housing assignment, and you need
to know that right up front. Sometimes you will lose you deposit if
you cancel. Always notify the residence life/housing staff if you decide
not to live in the residence halls, or you may be held financially responsible
for the cost of the room, whether you live there or not. This could
also be the case if your request to be released is not approved. Some
schools require formalized documentation for the release request to
ever sign a lease off-campus after you have signed an on-campus housing
agreement, unless you have first discussed this with residence life/housing
staff, and been released from your housing.
of Room Assignment:
Freshman and transfer students are typically notified of where they
will live for the upcoming year in August prior to the start of the
academic year. This mailing usually contains your roommate's name, along
with contact information. Specific information on checking into the
residence halls will most probably accompany this information.
the First Year
The Returning Room Reservation Process:
Returning students typically apply for housing in the late winter/early
spring months. The residence life/housing staff will notify you of this
sign-up process, and you must participate if you plan on returning to
campus for the next academic year.
Your schedule may be busy, but you need to pay attention to room selection
materials, so you do not miss out on on-campus housing for the following
year. If you do not participate and meet established room reservation
deadlines, you may not obtain housing, or you may miss out on getting
your top preferences for housing met.
If your housing deposit was either refunded or will be applied to your
last semester's bill, you may need to pay the deposit, on a yearly basis
to secure a room for the following year. Your room reservation procedure
information should provide you with guidelines and timelines for paying
Housing Request Document as a Binding Agreement
This is very important! Like a lease with an off-campus apartment provider,
you housing assignment is most likely legally binding. What this means,
is that if your release request is not approved, you will be financially
billed whether you live in your space or not. You should never sign
a lease off-campus if you have a current housing assignment, unless
you have been approved to be released from that obligation by the residence
of the Housing Request Document:
After the payment of a housing deposit, you need to pay attention to
the timelines and guidelines for your campus room reservation process.
Hand in your housing request document on time, and the ResidenceLife/Housing
staff will process it.
instances, you may simply have to drop off your application, and the
Residence Life/Housing staff will notify you at a later date as to
where you will be living. Other procedures are set up so that you
will actually select your room assignment and have it confirmed at
the time of submitting your housing request document.